WHAT TO SUBMIT

Application Guidelines

Accepting Applications

September 15, 2021– Pelham Holiday Artfest Online

Apply September 15, 2021

January 1, 2022– Pelham Art Festival Online
January 1, 2022– Pelham Art Festival 35 In-Person

Apply January 1, 2022

Who Can Apply?

PAF’s jurors welcome individual fine arts artists and artisans working in all mediums; painting, photography, sculpture, glass, wood creations, textiles, jewellery and more, with formal or informal training to apply. Established and emerging artists are welcome. 

PAF accepts 80% original artworks and 20% may be reproductions such as giclée or limited-edition prints. Artists are encouraged to submit original artworks created within the last three years. Artwork in the photography category must be of signed, numbered limited edition prints.

Reproductions are welcome provided they do not exceed 20% of the total artwork on display. Please read our Reproduction Policy information carefully before submitting an application.

You can choose to join us for Pelham Art Festivals from anywhere in Canada and beyond. Sell artworks and tap into the Niagara art market, and at our Online Festivals safely from the comfort of your own home.

The Pelham Art Festival provides a welcoming place for all artists and art enthusiastsand we are committed to equity and inclusion.

We are a proud community sponsor of Pelham Public Libraries and the Arts

Festival proceeds benefit the Pelham Library System and provide annual scholarships to graduating Pelham students who are pursuing post-secondary studies in fine arts from E.L. Crossley Secondary School, Notre Dame College School and to Pelham students enrolled in the Art and Design Program at Niagara College. The Festival also supports various community arts projects. Artists donate back 15% of their sales to support this effort.

More information is available at Our Mandate.
Contact: Chair: Heidi TeBrake ([email protected]) I Treasurer: Els Swart ([email protected])

How Do I Apply?

All applications are submitted through our online e-commerce platform at PAF’s website. Create an online artist profile or login to your existing one if you have applied before. New artists create an account here. New artists (only) skip the banner image, profile photo, and social media accounts for now, those are not available to the jury and during Online Festivals, only become publicly visible if your application is successful. Please check spam and junk folders if you have not received an email confirmation. Keep your login information safe, since you will need it later to check your results on your Artist Dashboard. When new artists are accepted by the jury payment is due.

For a complete breakdown of participation costs, see our Fees and Deadlines page.

Help! I Forgot My Password

If you forgot your password, you can reset it via the login page, using the 'RESET PASSWORD' button. Use the email associated with your account, and a temporary password will be emailed to you. Check your spam/junk mail folders. Once you log in, you can change your password to something more memorable and secure under 'Your Profile'.

Can I submit an application with another Artist?

The Festival is committed to supporting individual artists as part of Our Mandate. Studio applications and collectives are not accepted since we facilitate artists as entrepreneurs to give opportunity for artists and artisans.

What To Submit

We welcome individual fine arts artists and artisans working in all mediums; painting, photography, sculpture, glass, wood creations, textiles, jewellery and more, with formal or informal training to apply. Established and emerging artists are welcome.  Reproductions are welcome provided they do not exceed 20% of the total artwork.

Application Fees:

Online Festivals 2021 and 2022:

Up to 15 images - $150.00
Up to 25 images - $225.00
There will be a non-refundable $25 application-handling fee for all festivals.

35th Pelham Art Festival In-Person, 2022 at Meridian Community Centre

$150.00 for single booth; $150.00 for corner booth; $225.00 for 3 panel extended booth; $300.00 for double booth
There will be a non-refundable $25 application-handling fee for all festivals.

For a complete breakdown of participation costs, see our Fees and Deadlines page.

Refunds will be available if you need to cancel for shows:
Pelham Holiday Artfest Online by November 1, 2021, Pelham Art Festival Online and and the 35th Pelham Art Festival In-Person by April 15, 2022.

You can choose to join us for Pelham Art Festivals from anywhere in Canada and beyond. Sell artworks and tap into the Niagara art market, and at our Online Festivals safely from the comfort of your own home.

In 2021, artists sell their work in Pelham Holiday Artfest Online.
In 2022, artists will have the choice to sell their work at Pelham Art Festival Online, the 35th Pelham Art Festival In-Person at the Meridian Community Centre, or both!

International Artists Applying for the 35th Pelham Art Festival In-Person, 2022

If you are applying from outside of Canada, it is your responsibility to get the appropriate paperwork to enter Canada to sell your works. We do not provide invitations to artists for visa applications. All travel, accommodations, shipping and customs expenses are your responsibility. We recommend working with a licensed customs broker to import your works into Canada.

How do I pay my application fee?

Payment through our application system online for all festivals:

Once you have uploaded your images and information, you will be directed to a secure payment portal. You will not be able to make changes to your application once the non-refundable payment is submitted. You will receive an e-mail confirmation of your payment, so please check your spam and junk folders if you have not received it. There are no service charges or taxes on the application fee. PAF does not accept cheque or cash payments for booth or online festival fees. For 2021, refunds will not be made after November 1, 2021. For 2022 Online and PAF 35, refunds will not be made after April 15, 2022

What if I don’t have a credit card?

You can use a debit card or prepaid credit card to pay your application fee (available at Walmart, Shoppers Drug Mart etc.)

Why do I have to pay an application fee for the Festival?

Did you know that PAF is a non-for-profit Canadian Art Festival? Your application fee goes towards the processing and administration of your application, and to artist support like application feedback and information sessions, as well as to allowing PAF to continue its’ work in the Canadian arts sector.

A portion of the fees goes towards the setting up of a professional website capable of showcasing your art on a secure e-commerce platform. Your fees also go towards advertising and promotion to create visibility for the Festival for you to sell your work to the public.

It is because of the careful administrative work-time that PAF Committee and jurors dedicate to the Call for Artists that the $25 application-handling fee is non-refundable.

Submitting To PAF Online Festivals and the 35th Pelham Art Festival In-Person

How many applications can I submit?

You can only submit one application in a Festival category; 2D Works, 3D Works, Painting, Craft & Design, and Photography and Digital Media. It is to your benefit that you tailor your application to the Festival category under which you are submitting. The same panel of jurors review all of the applications, regardless of category. For Online Festivals, one page with a variety of subjects listed will show up in different searches.

PAF only accepts complete applications once the non-refundable application fee payment is fulfilled. We don’t forward applications with missing information to our jurors. Submissions that include machine-made or mass-produced works are automatically disqualified and are not presented to the jurors.

WHAT CATEGORY DO I APPLY IN?

You need to select a category from the list below when submitting your application. These categories will be used in our online artist directory.

3D Works - original works that are three-dimensional, using additive or reductive techniques, including freestanding sculptures, reliefs, assemblages etc. created using either traditional or experimental materials. 

2D Works – original works that are two-dimensional, created using one or more physical material, including Drawing, Printmaking, Illustration, Collage, and Mixed Media works, etc.

Painting - works created using oil, acrylic, encaustic, watercolour, inks, etc.

Craft & Design - hand crafted objects (functional or decorative) created using fine craft and/or industrial design practices including, Ceramics, Glass, Jewellery, Textile, Wood creations/Furniture, etc. Multi-disciplinary and/or hybrid practices are welcomed. Exclude machine-screen patterns or other forms of mass production, and factory produced wearable items regardless of additional modification.

Photography & Digital Media - Photographic prints made from the artist's original image, and/or digitally manipulated images created from original artist images, and/or other sourced material. Artwork in the photography category must be of signed, numbered limited edition prints.

Reproductions of artist originals are welcome provided they do not exceed 20% of the total artwork on display. Please read our Reproduction Policy carefully before submitting an application.

How To Submit To Pelham Art Festivals

1. Create an online artist profile or login to your existing one if you have applied before. New artists (only) skip the banner image, profile photo, and social media accounts for now, those are not available to the jury and during Online Festivals, only become publicly visible if your application is successful.

2. On the right side of your Artist Dashboard, you will find the 'Start an Application' button. Prepare and upload your images, artist statement and description of artworks. Please read our Application Photography Tips carefully. Photos taken in good lighting present best.

3. Why won't my images upload?

Check to make sure your images are saved in the correct format and that they are not too small or too big. Be sure you have filled in the title, size and medium of each piece. You can check this by clicking on each thumbnail of your uploaded images to make the text boxes show. If you do not have a title/size etc. put 'N/A' for not applicable.

4. Complete the online application and submit the non-refundable application fee of $25 by 11:59 PM deadline (EST) on the deadline date.

Submit

1. 7 digital images of your work online for all festivals for the jury

2. Image Formatting Instructions

  • Valid files types: .jpeg or .png.
  • Maximum size: images should be no larger than 1024 x 1024 pixels and 4mb (max) in size. Images that exceed this size will be automatically resized to fit and may be distorted.  
  • Minimum size: no less than 500 x 500 pixels (height & width)
  • Images should be cropped to show only the work. No frame, watermark, signature, or background is to be included (exceptions are 3D objects such as sculptures, ceramics, wood turning objects or if a frame /mat is unique and significant to the art work presentation…an example would be an oval opening in the mat to create a Victorian look for a portrait photograph) If the frame is an integral part of the art, it should be included.
  • To resize your images correctly without Photoshop, for both MAC and PC users, for instructions
  • File Names: should be named as follows: YOUR NAME_IMAGE NUMBER OR TITLE_YEAR
  • Gallery Banner: Your banner size should be 1920 pixels x 200 pixels
  • Profile Photo: 750 pixels on the longest side works well. The photo can be square (750 x 750 pixels) or a 4:5 ratio (600 pixels wide x 750 pixels tall). The minimum image size is 600 pixels on the longest side (portrait photo).

3. A 500-character artist statement

4. A 200-character description of your works

Here are some tips to help you submit a successful application

How is Your Application Selected?

Artistic excellence, originality, quality of support materials and consistency of ideas and design, are the criteria our jurors consider to evaluate your application. Our jury team consists of artists and art educators who will be reviewing all new artist submissions in every category. Read PAF's Equity and Non-Discrimination Policy

Our jurors score submissions according to the above selection criteria. They select the best artists with the highest scores. We maintain a waitlist of high scored artists who are accepted once space becomes available with priority given in the order applications are received.  All decisions are final.

When Are Results Announced?

Pelham Holiday Artfest Online Festival 2021 Results:

You will receive your results via email by October 24, 2021 after which you may pay participation fees.

2022 Pelham Art Festival Online and the 35th Pelham Art Festival In-Person Results:

You will receive your results via email by March 24, 2022 after which you may pay participation fees.

What is the Artist Code of Conduct?

The Artist Code of Conduct is a section of the Liability and Code of Conduct Agreement. All artists must agree to it as part of their participation at Pelham Art Festival.

Helpful Links

 

Application Photography Tips
Application FAQs
What Does it Cost?
Reproduction Policy

Where Do I Find Support?

Admin support will be available for you if you need it through [email protected]
Please state the title of your question in the heading of your email so your question will be forwarded to the person who can help you. 
with subject line: PAF 2021 Photographing Your Art for the Online Application + Your Name 
with subject line: PAF 2021 Artist Gallery Setup Support + Your Name 
with subject line: ‚ÄčPAF 2021 General Support + Your Name

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COVID-19 Safety Measures:

The PAF team cares about the health and safety of our artists and the public we serve. Although we had to  cancel the in-person show in 2020 and again in 2021, we hope to return to an in-person show in May 2022, following the safety guidelines provided by Niagara Region Public Health. Thank you for your support!